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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2474
Database ID: 909
Record Series Title: Groundwater Management/Underground Injection Control/Wellhead/Source Water
Record Series Abstract: Name change to required document reporting for injection Wells,wellhead protection, source water protection. Wellhead Protection Checklist for Small Community & Non-Community Supplies (CN-1083), Application for Authorization to Operate a Class V Injection Well or Storm Water Discharge to the Subsurface or A Modification of a Karst Feature (CN-1106), Dye Trace Registration (CN-1112), Class V Injection Well Fee Worksheet (CN-1189), Plugging and Abandonment Plan (CN-1352), Application for Authorization to Operate a Class II Underground Injection Well (CN-1353), Annual Disposal/Injection Well Monitoring Report (CN-1354), Application to Transfer Permit (CN-1355), Class I and Class II Injection Well Information (CN-1356), Class II Well Rework Report (CN-1357), Completion Form for Injection Wells (CN-1358), Completion Report for Brine Disposal, Hydrocarbon Storage, or Enhanced Recovery (CN-1359), Injection Well Monitoring Report (CN-1360), Notice of Inspection (CN-1361).
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain: site closure
Total Retention: 50 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off files at the end of each calendar year, maintain in agency 5 years after site closure,then Scan/microfilm, destroy paper after verification of microfilm/media, 1 copy to SRC 50 years and 2 copies in agency 50 years.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 909
Record Location: 9th Floor, L & C Tower, 401 Church Street
File Arrangement: Alphabetical/Numerical
Media Format Generated: Paper
Media Format Stored: Paper/Film
Date Range: 2000 to current
Annual Accumulation: 10 cubic feet
Current Volume: 216 cubic feet
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 3
Over 5 Years: 4
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Federal Environmental Protection Agency
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: Maintain in agency 5 years, then scan to microfilm. Maintain 50 years.
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: microfilm 50 years
Final Disposition after Retention Expires: Destroy
Legal Citation: 40 CFR 146.93 maintain records 50 years after closure.
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Christi Poston
Job Title: TDEC Records Officer
Address 1: 14th floor, L & C Tower
Address 2: 401 Church Street
City: Nashville
Zip: 327243
Phone: 615 532-8816
Email: Christi.A.Poston@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Dr. Sandra Dudley
Allotment Code: 327.39
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 07-16-2013 Please include explanation for increased retention. Provide correct information for Media Format Stored. If Audit Requirements are "Both," information is shared outside of the state. Under "Media Recommendation Other," delete CD/DVD. Legal Documentation: wrong file is attached.
Tennessee State Libary and Archives: 07-25-2013 TSLA concurs with RMD comments.
Comptroller Audit Review: 2013-08-26 We have reviewed RDA 2474 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-05-2013 Retention period was increased to provide better ability for long term observation of drill sites as listed in the supporting legal sample. Please change Media Format stored to Paper/microfilm. Shared outside of State change to Environmental Protection Agency Media Recommendation change to microfilm. Correct legal citation was sent to RMD and uploaded.
RMD Director Recomendations: 09-09-2013 Recommend approval with changes provided by agency in response to staff comments.
Signed Form Received: 2013-09-09
PRC Meeting Date: 10-04-2013
PRC Comments: Changed Media Format Stored: Paper/microfilm. Shared Outside of State: Yes with Federal Environmental Protection Agency Media Recommendation: microfilm
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
909 2474 2013-10-04 Approved with Changes
2108 2474 2016-06-22 Approved