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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2474
Database ID: 2108
Record Series Title: Groundwater Management/Underground Injection Control/Wellhead/Source Water Records
Record Series Abstract: Injection Wells, wellhead protection, source water protection. Wellhead Protection Checklist for Small Community & Non-Community Supplies (CN-1083), Application for Authorization to Operate a Class V Injection Well, Plugging and Abandonment Plan (CN-1352), Application for Authorization to Operate a Class II Underground Injection Well (CN-1353), Annual Disposal/Injection Well Monitoring Report (CN-1354), Application to Transfer Permit (CN-1355), Class I and Class II Injection Well Information (CN-1356), Class II Well Rework Report (CN-1357), Completion Form for Injection Wells (CN-1358), Completion Report for Brine Disposal, Hydrocarbon Storage, or Enhanced Recovery (CN-1359), Injection Well Monitoring Report (CN-1360), Notice of Inspection (CN-1361).
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After site closure
Total Retention: 50 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are cut off at site closure after 5 years the paper records will be scanned and microfilmed, once verified for completeness and accuracy it will be destroyed. Microfilm will be kept at records center for remainder of retention and electronic format will be kept in agency for remainder of retention. After retention records will be destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2110
Record Location: 11th floor, TN Tower
File Arrangement: Alphabetical/Numerical
Media Format Generated: Paper
Media Format Stored: Paper/Electronic/Film
Date Range: 2000 to current
Annual Accumulation: 10 cubic feet, will begin electronic Storage June 2016
Current Volume: 216 cubic feet, will begin electronic Storage June 2016, 1 roll of microfilm
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 3
Over 5 Years: 4
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: electronic
Agency Retention: 50 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: 40 CFR 146.93
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: OIR Oracle Network Attached Storage system: ag0319006uf012
IT-ABC Number:
Hardware Description: Sun Storage 7410 NAS
Software Description: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. Expected to use DOC, DOCX, XLS, XLX, PDF, and TIFF file formats.
System Location: 901 5th Ave. N., Nashville TN 37243
Backup Procedures: 31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery: OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources
Data Migration Description: OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Metadata Description: Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner
Contact Information
Contact Name: Shonquita Parrish
Job Title: TDEC Records Officer
Address 1: 10th Floor, TN Tower
Address 2: 312 Rosa L. Parks Ave
City: Nashville
Zip: 327243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Tisha Calabrese
Allotment Code: 327.39
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 05-26-2016 No recommended changes.
Tennessee State Libary and Archives: 05-27-2016 No recommended changes.
Comptroller Audit Review: 2016-05-26 We have reviewed RDA 2474 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-31-2016 Thank you
RMD Director Recomendations: 06-01-2016 RDA 2474 is a request to revise an RDA. The retention period will remain fifty years and the format paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2474.
Signed Form Received: 2016-06-01
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 2474
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
909 2474 2013-10-04 Approved with Changes
2108 2474 2016-06-22 Approved