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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2300
Database ID: 752
Record Series Title: Remedial Action Records (Formerly Superfund Site Files and Records)
Record Series Abstract: Remediation provides owners, prospective purchasers and other interested parties a means to voluntarily investigate, clean up or monitor contaminated sites not regulated by The Resource Conservation and Recovery Act (RCRA), The Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) or TN Div. of Remediation. RECORDS INCLUDE: Studies, Findings, General Correspondence, legal notices, INSPECTION REPORTS, COMPLAINTS, ORDERS, TECHNICAL REPORTS, DEEDS, LAB RESULTS, COST feasibility and RECOVERY Annual Hazardous Waste Remedial Actions Fee Report.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When no further action or activity is required.
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The records will be cut off when no further action or activity is required, due to a consensus through all parties (DOR, property owners, inspectors) that determines oversight and maintenance enforcement has been met. Paper records are maintained in agency until they are converted to electronic and microfilm, within one year of cut off. Paper records are destroyed after verification of electronic record. Original microfilm will be transferred to the State Records Center within one year of cut off, for permanent retention. Electronic records will be maintained permanently in agency.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 752
Record Location: 14th Floor, Wm. R. Snodgrass TN Tower and State Records Center
File Arrangement: numerical
Media Format Generated: Paper
Media Format Stored: Paper/Electronic/Film
Date Range: 1980-Present
Annual Accumulation: 10 cubic feet, 10 rolls of microfilm, and 100 GB
Current Volume: 375 cubic feet, 191 rolls of microfilm, 500 GB
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 10
2 - 5 Years: 5
Over 5 Years: 5
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA, Department of Defense (DOD)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: Convert to electronic and microfilm
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Convert to Microfilm
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: OIR Oracle Network Attached Storage system: ag0319006uf012
IT-ABC Number:
Hardware Description: Sun Storage 7410 NAS
Software Description: Firmware: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional "software".
System Location: 901 5th Ave. N., Nashville TN 37243
Backup Procedures: 31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery: OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description: OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Metadata Description: Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner.
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer-TDEC
Address 1: 10th Floor, Wm. R.Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Andy Binford
Allotment Code: 327.38
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-07-2015 No recommended changes
Tennessee State Libary and Archives: 05-07-2015 No recommended changes. It is the opinion of TSLA that these records should be permanent in agency.
Comptroller Audit Review: 2015-05-07 We have reviewed RDA 2300 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-08-2015 Thank you.
RMD Director Recomendations: 06-08-2015 RDA 2300 is a request to revise an RDA. The retention will be permanent and the format paper/electronic/film. The Title and Abstract have been updated and will allow the retirement of RDA 3073. Recommend approval of RDA 2300.
Signed Form Received: 2015-06-08
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 2300.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
752 2300 2015-06-23 Approved
2205 2300 2017-03-28 Approved