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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2300
Database ID: 2205
Record Series Title: Remedial Action Records (Formerly Superfund Site Files and Records)
Record Series Abstract: Remediation provides owners, prospective purchasers and other interested parties a means to voluntarily investigate, clean up or monitor sites that are not regulated or addressed by The Resource Conservation and Recovery Act (RCRA). All records of the Division of Remediation fall under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) or TN Div. of Remediation. Remediation also addresses inactive hazardous substances sites which are not addressed under the Voluntary program. RECORDS INCLUDE: Studies, Findings, General Correspondence, legal notices, inspection reports, complaints, orders, technical reports, deeds, lab results, cost feasibility and recovery.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When no further action or activity is required.
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The records will be cut off when no further action or activity is required, as determined by the Division of Remediation, that determines oversight and maintenance, or enforcement has been met. Paper records are maintained in agency until they are converted to electronic. Paper records are destroyed after verification of electronic record. Prior original microfilm has been converted to electronic format and will be maintained permanently in electronic format. Electronic records will be maintained permanently, in agency, or on approved storage platform.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2206
Record Location: 14th Floor, Wm. R. Snodgrass TN Tower and State Records Center
File Arrangement: numerical
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 1980-Present
Annual Accumulation: 10 cubic feet, 100 GB
Current Volume: 375 cubic feet, 500 GB
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 10
2 - 5 Years: 5
Over 5 Years: 5
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Keep as Electronic
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer-TDEC
Address 1: 10th Floor, Wm. R.Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Andy Binford
Allotment Code: 327.38
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 02-09-2017 No recommended changes.
Tennessee State Libary and Archives: 02-09-2017 No recommended changes.
Comptroller Audit Review: 2017-02-13 We have reviewed RDA 2300 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-16-2017 Thank you
RMD Director Recomendations: 03-01-2017 RDA 2300 is a request to revise an RDA. The retention period will remain permanent. The format is changing to paper/electronic. The permanent electronic files will reside in the State\\\'s FileNet system, according to the electronic records policy. The Abstract, Disposition, and Worksheet have been updated.Recommend approval of request to revise RDA 2300.
Signed Form Received: 2017-03-01
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 2300.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
752 2300 2015-06-23 Approved
2205 2300 2017-03-28 Approved