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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2151
Database ID: 632
Record Series Title: GINSENG DEALER RECORDS AND EXPORT CERTIFICATES
Record Series Abstract: TO TRACK THE SALE OF GINSENG. FILE CONTAINS DEALER PERMIT AND REGISTRATION, DEALER RECEIPTS ISSUED TO DIGGERS, MONTHLY REPORTS, DEALER COPY OF EXPORT CERTIFICATE AND ANNUAL REPORTS.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH SEASON (AUGUST - MARCH)
Total Retention: 3 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH SEASON (AUGUST - MARCH) THEN, MAINTAIN IN AGENCY 3 YEARS, THEN DESTROY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 632
Record Location: TDEC OFFICES - WILLIAM SONDGRASS TOWER
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2008 - 2011
Annual Accumulation: 2 cu. ft.
Current Volume: 8 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: TRUE
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 3 years
Agency Retention - Years Active: 3
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: Rules Chapter 0400-6-.05
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa Parks Ave
Address 2:
City: Nashville
Zip: 37243
Phone: 6157418894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert Martineau
Director: Gerald Parish
Allotment Code: 327.08
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-13-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-13-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-13 Approved prior to RDA web application implementation.
Agency: 03-13-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-13-2013
Signed Form Received: 2013-03-13
PRC Meeting Date: 03-13-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
632 2151 2013-03-13 Approved
2185 2151 2017-03-28 Approved