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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2151
Database ID: 2185
Record Series Title: GINSENG DEALER RECORDS AND EXPORT CERTIFICATES
Record Series Abstract: TO TRACK THE SALE OF GINSENG. FILE CONTAINS DEALER PERMIT AND REGISTRATION, DEALER RECEIPTS ISSUED TO DIGGERS, MONTHLY REPORTS, DEALER COPY OF EXPORT CERTIFICATE AND ANNUAL REPORTS.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH SEASON (AUGUST - MARCH)
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH SEASON (AUGUST - MARCH) THEN, MAINTAIN IN AGENCY 5 YEARS, THEN DESTROY BY STATE APPROVED METHODS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2186
Record Location: 312 ROSA L. PARKS TN TOWER 2ND FLOOR
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2008-current
Annual Accumulation: 2 cu. ft.
Current Volume: 8 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: TRUE
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 YEARS
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa Parks Ave
Address 2:
City: Nashville
Zip: 37243
Phone: 6157418894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert Martineau
Director: Gerald Parish
Allotment Code: 327.08
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 03-02-2017 No recommended changes.
Tennessee State Libary and Archives: 03-03-2017 No recommended changes.
Comptroller Audit Review: 2017-03-06 We have reviewed RDA 2151 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-06-2017 Thank you
RMD Director Recomendations: 03-10-2017 RDA 2151 is a request to revise an RDA. The retention period will change from three years to five years. The format will change to electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 2151.
Signed Form Received: 2017-03-10
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 2151.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
632 2151 2013-03-13 Approved
2185 2151 2017-03-28 Approved