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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2064
Database ID: 564
Record Series Title: Design Consultant Invoices and Audit Files
Record Series Abstract: The invoice file contains a copy of all supplements, the final contract, supporting documentation, monitored by design. These documents are approved by design and submitted to the department of transportation finance division.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon receipt of final payment
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off after final payment to the consultant, then keep in agency for 10 years & then destroy
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 564
Record Location: 13th floor JKP building, 505 Deaderick Street, Nashville, TN 37243
File Arrangement: Numerical
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 8/27/92-current
Annual Accumulation: 120 cu ft
Current Volume: 840 cu ft
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 104
Past Year: 104
2 - 5 Years: 104
Over 5 Years: 50
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active: 10 years
Agency Retention - Years Inactive: 0
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Ataur Rahman
Job Title: Records Cordinator
Address 1: James K Polk Building Sutie 1300
Address 2: 505 Deaderick St
City: Nashville
Zip: 37243
Phone: 615-741-7958
Email: ataur.rahman@tn.gov
Agency: Dept. of Transportation
Agency Head: John C. Schroer
Director: Jennifer Lloyd
Allotment Code: 4036380020
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-18-2014 No recommended changes.
Tennessee State Libary and Archives: 06-20-2014 No recommended changes.
Comptroller Audit Review: 2014-07-02 We have reviewed RDA 2064 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 07-09-2014 No recommended changes.
RMD Director Recomendations: 07-28-2014 RDA 2064 is a request to revise an RDA. The retention period will remain ten years and the format will remain paper. Recommend approval of RDA 2064.
Signed Form Received: 2014-07-21
PRC Meeting Date: 09-10-2014
PRC Comments: PRC approved RDA 2064.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
564 2064 2014-09-10 Approved
2057 2064 0000-00-00 Pending