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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2064
Database ID: 2057
Record Series Title: ((Retired)) Design Consultant Invoices and Audit Files **Record series is now covered under 11037, 11038, and SW11 depending on State or Federal funds.**
Record Series Abstract: The invoice file contains a copy of all supplements, the final contract, supporting documentation, monitored by design. These documents are approved by design and submitted to the department of transportation finance division.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon receipt of final payment
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off after final payment to the consultant, then keep in agency for 10 years & then destroy. **Records in ths series will now be covered under 11037, 11038, and SW11 depending on whether funding is State or Federal.**
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2060
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Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
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Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
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Contact Information
Contact Name: Ataur Rahman
Job Title: Records Cordinator
Address 1: James K Polk Building Sutie 1300
Address 2: 505 Deaderick St
City: Nashville
Zip: 37243
Phone: 615-741-7958
Email: ataur.rahman@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Jennifer Lloyd
Allotment Code: 4036380020
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 10-17-2019 No recommended changes.
Tennessee State Libary and Archives: 10-17-2019 No recommended changes.
Comptroller Audit Review: 2019-10-17 We have reviewed RDA 2064 from an audit standpoint. We concur with the recommendation to retire this RDA to RDAs 11037, 11038, and SW11.
Agency: 10-18-2019 RDA approved with no recommended changes
RMD Director Recomendations: 00-00-0000
Signed Form Received: 0000-00-00
PRC Meeting Date: 00-00-0000
PRC Comments:
PRC Action: Pending
RDA History
ID RDA PRC Reviewed PRC Action
564 2064 2014-09-10 Approved
2057 2064 0000-00-00 Pending