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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2040
Database ID: 543
Record Series Title: PROVIDER CASE FILES
Record Series Abstract:
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When case is closed.
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for 3 years, then transfer to SRC for 3 years and then destroy after audit.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 543
Record Location: Andrew Johnson Tower 11th Floor Nashville, TN 37247
File Arrangement: Alpha - by Fiscal Year
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1997 - current
Annual Accumulation: 2.0 cu. ft.
Current Volume: 10 cu. ft.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 45
Past Year: 30
2 - 5 Years: 10
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 6 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 3
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
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Agency: Division of TennCare
Agency Head:
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Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 00-00-0000
Tennessee State Libary and Archives: 00-00-0000
Comptroller Audit Review: 0000-00-00
Agency: 00-00-0000
RMD Director Recomendations: 00-00-0000
Signed Form Received: 0000-00-00
PRC Meeting Date: 00-00-0000
PRC Comments:
PRC Action: Pending
RDA History
ID RDA PRC Reviewed PRC Action
542 2040 2018-10-30 Approved
543 2040 0000-00-00 Pending