| Worksheet ID: |
542 |
| Record Location: |
(Paper) Records 310 Great Circle Road 418.4E File Storage Room, and Richards & Richards (Electronic)Installed on production servers in the South Data Center and TennCare Data Center |
| File Arrangement: |
Numberical by T Prime Case Number |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2008-present |
| Annual Accumulation: |
(Paper)20 Cu FT
(Electronic) 60 GB. |
| Current Volume: |
(Paper)188 Cubic Feet
(Electronic) 600 GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
8 |
| Past Year: |
96 |
| 2 - 5 Years: |
192 |
| Over 5 Years:
|
20 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Centers for Medicare & Medicaid Services |
| Essential Record: |
TRUE |
| Essential Record Stored: |
(paper )418.4E File Storage Room and Richards & Richards
(Electronic)Installed on production servers in the South Data Center |
| Essential Record Media Type: |
Electronic |
| Confidential: |
TRUE |
| Confidential Legal Citation: |
45 CFR §155.1210, 45 CFR § 164.502 |
| Media Recommendation: |
Other |
| Media Recommendation Other: |
Paper and/or Electronic |
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
5 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
45 CFR §155.1210, 45 CFR § 164.502 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
T Prime and Y Drive |
| IT-ABC Number: |
|
| Hardware Description: |
(TPrime) Software is custom written by DXC. installed on the physical SharePoint server in the South Data Center.
(Shared Drive) (Y:Drive)Shared drive on the STS file drive in the South Data Center for OPI directory. The Y:drive is located in the TennCare Data Center |
| Software Description: |
(TPrime) installed on production servers in the South Data Center.
(Shared Drive) (Y:Drive) PI keeps various documents to support cases.
Directory OPI is where most documents are kept |
| System Location: |
(TPrime)Not on a shared drive; on physical hardware in the South Data Center.
Shared Drive Y:Drive Physically located in the North Data Center for the OPI directory. The Y:Drive is located in the TennCare data center |
| Backup Procedures: |
(TPrime) STS maintains backup plans for this hardware. Contact is David Beachboard at STS.
(Shared Drive)STS server is backed up by David Beachboard.
(Y:Drive) is backed up by DXC staff |
| Disaster Recovery: |
(TPrime)The Backup plan is maintained by Kim Converse with DXC. Formerly stored on opsplaner but now being stored on Sharepoint
(Shared Drive)STS server is to be restored by STS staff.
(Y:Drive) DXC would restore server in the TennCare datacenter at an alternative site |
| Data Migration Description: |
Data is migrated as part of normal server migration process |
| Metadata Description: |
(TPrime) All source code is stored on the M8000's located in the South Data Center.
(Shared Drive) (Y:Drive) Not applicable |
