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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1873
Database ID: 439
Record Series Title: Wreck and Incident Files
Record Series Abstract: These documents relate to accidents and incidents involving state owned motor vehicles. These files protect the interest of the state in accident claims. Files include but are not limited to the following: memorandums, correspondence, receipts, copies of checks, insurance carrier letters, invoices, purchase orders, estimates, departmental vehicle crash reports, officer’s incident report, admonition of rights, incident reports, and photographs.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon close of litigation.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for 5 years after sale or surplus of vehicle, then destroy by state approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 439
Record Location: Andrew Johnson Building
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1995 - current
Annual Accumulation: 3 cu. ft.
Current Volume: 150 cu. ft.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 20
2 - 5 Years: 10
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Andrew Johnson Building
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 1 year
Agency Retention - Years Inactive:
Records Center Retention Period: 4 years
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Backup Procedures:
Disaster Recovery:
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Contact Information
Contact Name: Richard Marr
Job Title: Records Officer
Address 1: TN Tower
Address 2:
City: Nashville
Zip: 37243
Phone: 615741286
Email: richard.marr@tn.gov
Agency: Dept. of General Services
Agency Head: Steve Cates
Director:
Allotment Code:
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-13-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-13-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-13 Approved prior to RDA web application implementation.
Agency: 03-13-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-13-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-03-13
PRC Meeting Date: 03-13-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
439 1873 2013-03-13 Approved
2118 1873 2016-11-03 Approved