| Worksheet ID: |
2121 |
| Record Location: |
Davy Crockett |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1995 - current |
| Annual Accumulation: |
3 cu. ft. /
Electronic Scanning will begin June 2016
|
| Current Volume: |
150 cu. ft. /
Electronic Scanning will begin June 2016
|
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
30 |
| Past Year: |
20 |
| 2 - 5 Years: |
10 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
|
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Davy Crockett/ State Records Center |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
isi-south/isi-north |
| IT-ABC Number: |
None |
| Hardware Description: |
EMC Isilon |
| Software Description: |
OneFS Version 7.2.0.3 |
| System Location: |
Data Center South-Primary, Data Center North is secondary site. |
| Backup Procedures: |
The system has an incremental backup done nightly and a full backup taken at the end of every month. These backups are kept on disk at Data Center South for 30 days and the monthly backup are sent offsite to Iron Mountain for 7 years. |
| Disaster Recovery: |
Snapshots are taken from Data Center South and transferred to Data Center North every 15 minutes for Disaster Recover purposes. In the event of a disaster, the snapshot would be made writeable and all shares would be available at Data Center North. |
| Data Migration Description: |
The MVM Wreck and Incident Files will be scanned into PDF format and will be placed into a separate, controlled folder on the MVM shared drive. The folder will be restricted and will be backed up on a regular basis. The electronic version of the files will be accessible and maintained by the MVM staff. MVM will follow internal procedures in creation, access and modification of the electronic records. At the end of the Cutoff period the Electronic MVM Wreck and Incident files will be retained for the said retention period, then destroyed. |
| Metadata Description: |
The data sets related to MVM Wreck and Incident Files are, but not limited to Excel, Word, Text, PDF Images, MS Project files, pictures, Image files (TIFF, DWG etc.) and email exports. Any electronic file that is relevant to MVM Wreck and Incident Files will be stored in the folder. |
