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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1860
Database ID: 432
Record Series Title: ENFORCEMENT FILES - NO LEGAL ACTION REQUIRED
Record Series Abstract: Documents referred to Enforcement staff from all program offices regarding a pollution source or discharger. Program documents vary, but include records to determine compliance. Records Include: Supporting documents, memos, transcripts of informal meetings with officials of pollution source, briefing memos, Notices of Violations, Notices of Non-Compliance, and other related correspondence. Any penalties are paid directly to Division of Fiscal Services Fee Section, not to the division. This series does not require legal action, but it is an enforcement action.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH CASE CLOSURE.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH CASE CLOSURE; THEN MAINTAIN IN AGENCY 5 YEARS; THEN DESTROY PAPER RECORDS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 432
Record Location: 11th Floor, Wm. R. Snodgrass Tn Tower 312 Rosa L. Parks Avenue
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2010
Annual Accumulation: 10 cubic feet
Current Volume: 100 cubic feet
Record Value: Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: Environment Protection Agency (EPA)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive:
Records Center Retention Period: none
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA§ 4-5-319
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Contact Information
Contact Name: Shonquita Parrish
Job Title: Interim Records Officer-TDEC
Address 1: 10th Fl, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615 741-8894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese Benton
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-02-2014 No suggested changes
Tennessee State Libary and Archives: 10-02-2014 No recommended changes.
Comptroller Audit Review: 2014-10-07 We have reviewed RDA 1860 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 12-05-2014 Thank you
RMD Director Recomendations: 01-06-2015 RDA 1860 is a request to revise an RDA. The retention period will increase from three years to five years. Recommend approval of RDA 1860.
Signed Form Received: 2014-12-19
PRC Meeting Date: 03-30-2015
PRC Comments: RDA 1860 approved by the PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
432 1860 2015-03-30 Approved
2491 1860 0000-00-00 Pending
2500 1860 2019-05-22 RDA Retired