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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1860
Database ID: 2500
Record Series Title: Retired: ENFORCEMENT FILES - NO LEGAL ACTION REQUIRED (Record Series now under RDA 1663).
Record Series Abstract: Documents referred to Enforcement staff from all program offices regarding a pollution source or discharger. Program documents vary, but include records to determine compliance. Records Include: Supporting documents, memos, transcripts of informal meetings with officials of pollution source, briefing memos, Notices of Violations, Notices of Non-Compliance, and other related correspondence. Any penalties are paid directly to Division of Fiscal Services Fee Section, not to the division. This series does not require legal action, but it is an enforcement action.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH CASE CLOSURE.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: RDA to be retired upon approval of RDA 1663. THE FILES ARE TO BE CUT OFF AT THE END OF EACH CASE CLOSURE; THEN MAINTAIN IN AGENCY 5 YEARS; THEN DESTROY PAPER RECORDS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2506
Record Location: 11th Floor, Wm. R. Snodgrass Tn Tower 312 Rosa L. Parks Avenue
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2010
Annual Accumulation: 10 cubic feet
Current Volume: 100 cubic feet
Record Value: Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive:
Records Center Retention Period: none
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA§ 4-5-319
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
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Contact Information
Contact Name: Cordrea Nance
Job Title: Records Officer
Address 1: 10th Fl, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-532-0347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Shari Meghreblian
Director: Jenny Dodd
Allotment Code: 327.34
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 10-18-2018 No recommended changes.
Tennessee State Libary and Archives: 10-18-2018 No recommended changes.
Comptroller Audit Review: 2018-10-23 We have reviewed RDA 1860 from an audit standpoint. We concur with the recommendation to retire this RDA provided RDA 1663 is approved.
Agency: 10-24-2018 Thank you.
RMD Director Recomendations: 03-27-2019 RDA 1860 is a request to retire an RDA. The records series will now be covered by RDA 1663, Division of Water Resources - Compliance & Enforcement Records, up for revision approval at this same meeting. The retention period under RDA 1663 will be six years and destroy. Recommend approval of request to retire RDA 1860 under RDA 1663, provided RDA 1663 revision is approved.
Signed Form Received: 2018-12-12
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves request to retire RDA 1860.
PRC Action: RDA Retired
RDA History
ID RDA PRC Reviewed PRC Action
432 1860 2015-03-30 Approved
2491 1860 0000-00-00 Pending
2500 1860 2019-05-22 RDA Retired