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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1681
Database ID: 362
Record Series Title: GRANT FILES
Record Series Abstract: GRANT APPLICATIONS; QUARTERLY FINANCIAL AND PROGRAM REPORTS; CORRESPONDENCE; REPORTS OF EXPENDITURES; CONTRACT
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Grant is closed and all activity concluded.
Total Retention: 3 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Hold in agency for 3 years then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 362
Record Location: Fiscal Services Section
File Arrangement: alpha/numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 10/01/1979 - current
Annual Accumulation: 3 cu ft
Current Volume: 12 cu ft
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Fiscal Services Section & DCS Records Center.
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 3 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 3
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: OMB A-102; OMB A-110
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Bill Latimer
Job Title: Records Officer
Address 1: 710 James Robertson Pwky
Address 2: 9th Floor
City: Nashville
Zip: 37243
Phone: 615 532 1589
Email: bill.latimer@tn.gov
Agency: TN Commission on Children and Youth
Agency Head: Linda ONeal
Director:
Allotment Code:
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-14-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-14-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-14 Approved prior to RDA web application implementation.
Agency: 03-14-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-14-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-03-14
PRC Meeting Date: 03-14-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
362 1681 2013-03-14 Approved
2291 1681 2017-09-07 RDA Retired