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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1681
Database ID: 2291
Record Series Title: Retired: GRANT FILES (Record series now under SW21)
Record Series Abstract: GRANT APPLICATIONS; QUARTERLY FINANCIAL AND PROGRAM REPORTS; CORRESPONDENCE; REPORTS OF EXPENDITURES; CONTRACT
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Grant is closed and all activity concluded.
Total Retention: 3 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Hold in agency for 3 years then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2292
Record Location: Fiscal Services Section
File Arrangement: alpha/numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 10/01/1979 - current
Annual Accumulation: 3 cu ft
Current Volume: 12 cu ft
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State:
If Shared, List Agencies:
Essential Record:
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 3
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Bill Latimer
Job Title: Records Officer
Address 1: 502 Deaderick Street
Address 2: 9th Floor
City: Nashville
Zip: 37243
Phone: 615 532 8695
Email: bill.latimer@tn.gov
Agency: TN Commission on Children and Youth
Agency Head: Linda ONeal
Director:
Allotment Code: 31601
Status
Action Requested: Retire RDA
Comments
  Date Comments
Records Management Division (RMD): 07-27-2017 No recommended changes
Tennessee State Libary and Archives: 08-02-2017 No recommended changes.
Comptroller Audit Review: 2017-08-15 We have reviewed RDA 1681 from an audit standpoint. We concur with the recommendation to retire this RDA to RDA SW21.
Agency: 08-15-2017 Thank you.
RMD Director Recomendations: 08-16-2017 RDA 1681 is a request to retire an RDA. The records series will now be covered under statewide RDA SW21, Grant Files, approved on 9-10-2014. the retention under the new RDA will increase from three years and destroy to five years and destroy. Recommend approval of request to retire RDA 1681 under RDA SW21.
Signed Form Received: 2017-08-16
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves request to retire RDA 1681.
PRC Action: RDA Retired
RDA History
ID RDA PRC Reviewed PRC Action
362 1681 2013-03-14 Approved
2291 1681 2017-09-07 RDA Retired