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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2202
Database ID: 2577
Record Series Title: SOLID WASTE FACILITY
Record Series Abstract: CORRESPONDENCE, FIELD/ACTIVITY REPORTS, MAPS, INSPECTION REPORTS, PERMIT APPLICATIONS, PHASE IV FACILITY APPROVALS TRANSFERS OF OWNERSHIP, SOLID WASTE PROCESSING EVALUATION, COMPLIANCE MONITORING, WASTE EVAL. FEE WORKSHEET (CN-0932), (CN-1497) AS IT PERTAINS TO THIS DIVISION, APPLICATION PERMITS, SOLID WASTE GENERAL FILE INDEX. ADDITIONALLY, THE NON-REGISTERED SITE RECORDS COMPLAINT LETTERS AND RESPONSES, RECORD OF COMPLAINTS AGAINST NON-REGISTERED SITES, INSPECTION OR SITE VISIT INFORMATION, MAPS OF LOCATION, NOTICE OF VIOLATIONS WITH FOLLOW-UP CORRESPONDENCE AND FOLLOW-UP LETTERS TO COMPLAINANT.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE CLOSE OF FACILITY
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut of at the clean close of facility. Paper records are then scanned electronically onto an approved ECM server and verified. Paper records may be destroyed after verification. Records are stored electronically permanently. Previously microfilmed records will be stored permanently.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2774
Record Location: TN Tower 14th floor
File Arrangement: Numeric
Media Format Generated: Both
Media Format Stored: Paper/Electronic/Film
Date Range: 1975-current
Annual Accumulation: 6 cubic feet, 25 GB
Current Volume: 10 cubic feet, 60 rolls of microfilm, 75 GB
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 20
Past Year: 8
2 - 5 Years: 5
Over 5 Years: 1
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: Electronic
Agency Retention: permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Keep as Electronic
Legal Citation: Solid Waste Management Chapter 0400-11-01
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment.
Contact Information
Contact Name: Cordrea Nance
Job Title: TDEC Records Officer
Address 1: TN Tower 10th floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 6155320347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: David Salyers
Director: Patrick Flood
Allotment Code: 327.35
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 09-05-2019 No recommended changes.
Tennessee State Libary and Archives: 10-01-2019 No recommended changes.
Comptroller Audit Review: 2019-09-05 We have reviewed RDA 2202 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-02-2019 Thank you.
RMD Director Recomendations: 10-26-2019 RDA 2202 is a request to revise an RDA. The retention period will change from fifty years and destroy to permanent. The format will be paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2202.
Signed Form Received: 2019-10-25
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 2202.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
673 2202 2015-10-13 Approved
2218 2202 2017-03-28 Approved
2392 2202 2018-10-30 Approved
2577 2202 2019-11-12 Approved