| Worksheet ID: |
2392 |
| Record Location: |
TN Tower 14th floor |
| File Arrangement: |
Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic/Film |
| Date Range: |
1975-current |
| Annual Accumulation: |
25 GB, 15 rolls of microfilm, 6 cubic feet |
| Current Volume: |
10 cubic feet, 75 GB, 45 rolls of Microfilm |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
8 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Environmental Protection Agency |
| Essential Record: |
FALSE |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Other |
| Media Recommendation Other: |
Electronic |
| Agency Retention: |
50 years electronically in agency |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
50 years microfilm at the State Records Center |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
Hazardous Waste Management Chapter 0400-12-01 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Enterprise FileNet |
| IT-ABC Number: |
|
| Hardware Description: |
Windows Server 2012 R2 Data Center Edition/EMC Isilon |
| Software Description: |
FileNet P8 5.2 |
| System Location: |
Data Center South Primary—Data Center North Secondary |
| Backup Procedures: |
Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain. |
| Disaster Recovery: |
FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed |
| Data Migration Description: |
Real time replication
|
| Metadata Description: |
Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment
|
