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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2218
Database ID: 2522
Record Series Title: Invoice for Mine Safety Training, Receipt, and Deposit Slip.
Record Series Abstract: The Invoice for Mine Safety Training consists of invoice number, date, bill to space with purchase order number, phone number, project completed, place for company representative to sign, type of training, number of students, amount charged, place for instructor to sign, and the total amount due. The Receipt consists of date, number of receipt, payment received from and amount, for provided services, and places for two signatures. The Deposit Slip for cash deposits consists of the name and address of the bank, the bank code, the deposit slip number, deposit date, deposited by, deposit total, account code, bank stamp and cashiers signature.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records will be retained for 5 years after cut off, then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2719
Record Location: Physical address for the Mine Safety Unit is 117 Mine Lane, Jacksboro, TN 37757 and the mailing address is Mine Safety Unit P.O. Box 124 Caryville, TN 37714
File Arrangement: Numerical
Media Format Generated: Paper
Media Format Stored: Paper: Book
Date Range: 1985 to current
Annual Accumulation: .2 cu ft
Current Volume: 2 cu ft
Record Value: Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 3
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 59-4-403
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Linda Johnson J.
Job Title:
Address 1: PO Box 124
Address 2:
City: Caryville
Zip: 37714
Phone: 423-566-9709
Email: linda.j.johnson@tn.gov
Agency: Dept. of Labor & Workforce Development
Agency Head: Jeff McCord
Director: Oscar Frederick
Allotment Code: 337.04
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 04-04-2019 No recommended changes.
Tennessee State Libary and Archives: 04-17-2019 No recommended changes.
Comptroller Audit Review: 2019-04-08 We have reviewed RDA 2218 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-22-2019 Agency concurs
RMD Director Recomendations: 04-23-2019 RDA 2218 is a request to revise an RDA. The retention period will remain five years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2218.
Signed Form Received: 2019-04-23
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 2218.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
686 2218 2016-06-22 Approved
2522 2218 2019-05-22 Approved