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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2215
Database ID: 2520
Record Series Title: Mine Operation Licenses and Reports
Record Series Abstract: The Record series includes but is not limited to the Application for License to Operate a Mine, License to Operate a Mine, The Operative Annual Report, and Manpower Study. Please reference Tenn. Code Ann. § 59‐1‐115 and § 59‐1‐117 for fees.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Expiration and/or non-renewal of license
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records will be stored for five years after cut off at TN dept. of Labor and Workforce Development Agency, in the Mine Safety Unit. Records may be transferred to State Records Center as administratively needed during the course of retention period. Records will be destroyed at the end of the retention period by State approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2717
Record Location: Physical address for Mine Safety Unit, 117 Mine Lane, Jacksboro, TN 37757...Mailing address is P.O. Box 124, Caryville, TN 37714
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1940 to current
Annual Accumulation: 1 cu ft
Current Volume: 20 cu ft
Record Value: Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 11
2 - 5 Years: 4
Over 5 Years: 1
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Duplicate
Essential Record Stored: Mine Operator receives original. The Mine Safety Unit maintains one copy.
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 3
Agency Retention - Years Inactive: 2
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 59-1-103, TCA 59-1-101, TCA 59-12-101,
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
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Contact Information
Contact Name: Linda J. Johnson
Job Title:
Address 1: P.O. Box 124
Address 2: 117 Mine Lane
City: Caryville
Zip: 37714
Phone: 423-566-9709
Email: Linda.J.Johnson@tn.gov
Agency: Dept. of Labor & Workforce Development
Agency Head: Jeff McCord
Director: Oscar Frederick
Allotment Code: 337.04
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 04-04-2019 No recommended changes.
Tennessee State Libary and Archives: 04-17-2019 No recommended changes.
Comptroller Audit Review: 2019-04-08 We have reviewed RDA 2215 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-22-2019 Agency Concurs
RMD Director Recomendations: 04-23-2019 RDA 2215 is a request to revise an RDA. The retention period will remain five years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2215.
Signed Form Received: 2019-04-23
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 2215.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
684 2215 2016-06-22 Approved with Changes
2520 2215 2019-05-22 Approved