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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2954
Database ID: 2463
Record Series Title: Tennessee Highway Officials Certification Supporting Documents for Board Files
Record Series Abstract: Affidavits from Candidates, Letters of Certification, Miscellaneous Correspondence
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and stored in paper. Records are maintain in agency for 5 years then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2466
Record Location: Department of State Division of Elections 7th Floor, WR Snodgrass TN Tower Nashville, TN
File Arrangement: Election Year & County
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1997 - current
Annual Accumulation: 0.5 cu. ft.
Current Volume: 4 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 3
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 54-7-104
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Tyler Cosby
Job Title: Elections Attorney
Address 1: 312 Rosa L. Parks Avenue
Address 2: 7th Floor
City: Nashville
Zip: 37243
Phone: 615-253-4581
Email: Tyler.Cosby@tn.gov
Agency: Secretary of State
Agency Head: Secretary Tre Hargett
Director: Mark Goins
Allotment Code: 30501
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 10-03-2018 No recommended changes.
Tennessee State Libary and Archives: 10-04-2018 No recommended changes.
Comptroller Audit Review: 2018-10-04 We have reviewed RDA 2954 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-05-2018 No recommended changes.
RMD Director Recomendations: 10-12-2018 RDA 2954 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2954.
Signed Form Received: 2018-10-12
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 2954.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1149 2954 2013-10-04 Approved
2463 2954 2018-10-30 Approved