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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2954
Database ID: 1149
Record Series Title: Tennessee Highway Officials Certification Board Files
Record Series Abstract: Affidavits from Candidates, Minutes of Board, Letters of Certification, Miscellaneous Correspondence
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency for 5 years then destroy
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1149
Record Location: Elections 7th Floor Snodgrass Tower Nashville, TN
File Arrangement: Election Year & County
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1997 - current
Annual Accumulation: 0.5 cu. ft.
Current Volume: 4 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 3
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 54-7-104
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Andrew Dodd
Job Title: Elections Attorney
Address 1: 312 Rosa L. Parks Avenue
Address 2: 7th Floor
City: Nashville
Zip: 37243
Phone: 615-253-4587
Email: Andrew.Dodd@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Mark Goins
Allotment Code: 30501
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-16-2013 No recommended changes.
Tennessee State Libary and Archives: 09-17-2013 No recommended changes.
Comptroller Audit Review: 2013-09-17 We have reviewed RDA 2954 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-17-2013 Thank you.
RMD Director Recomendations: 09-18-2013 Recommend approval of RDA 2954.
Signed Form Received: 2013-09-18
PRC Meeting Date: 10-04-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1149 2954 2013-10-04 Approved
2463 2954 2018-10-30 Approved