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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1098
Database ID: 2455
Record Series Title: Board of Appeals and Civil Service Commission Records
Record Series Abstract: Records include: pleadings filed with the Commission/Board; hearing transcripts; evidence used by attorneys;completed Appeals forms; exhibits; personnel actions; and decisions entered by the Commission/Board. Note: Upon enactment of the Tennessee Excellence in Accountability and Management (TEAM) Act in 2012, the Civil Service Commission was dissolved, and the Board of Appeals was created to replace the Civil Service Commission.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain: Cut off after final disposition of the case.
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off after final disposition of the case; Maintain in agency for 7 years; then destroy by state approved destruction methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2478
Record Location: 312 Rosa L. Parks Blvd. Nashville, TN 37243. TN Tower 16th Floor QARM File Room
File Arrangement: Alpha by Employee Name
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1977 - current
Annual Accumulation: 5 cubic ft.
Current Volume: 81 cubic ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 312 Rosa L. Parks Blvd. Nashville, TN 37243. TN Tower 16th Floor QARM File Room
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 7 years
Agency Retention - Years Active: 7 years
Agency Retention - Years Inactive: 0 years
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Steve Brown
Job Title: Director Quality Assurance and Records Management
Address 1: TN Tower 16th Floor
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-741-0668
Email: steve.brown@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown
Allotment Code: 31901
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 10-03-2018 No recommended changes.
Tennessee State Libary and Archives: 10-04-2018 No recommended changes.
Comptroller Audit Review: 2018-10-04 We have reviewed RDA 1098 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-04-2018 No additional comments.
RMD Director Recomendations: 10-05-2018 RDA 1098 is a request to revise an RDA. The retention period will change from five years to seven years and destroy. The format will remain paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1098.
Signed Form Received: 2018-10-05
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 1098.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
187 1098 2015-10-13 Approved
2455 1098 2018-10-30 Approved