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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1098
Database ID: 187
Record Series Title: Board of Appeals and Civil Service Commission Records
Record Series Abstract: Records include: pleadings filed with the Commission/Board; hearing transcripts; completed Appeals forms; exhibits; personnel actions; and decisions entered by the Commission/Board. Records are to be retained permanently. Note: Upon enactment of the T.E.A.M. Act in 2012, the Civil Service Commission was dissolved, and the Board of Appeals was created to replace the Civil Service Commission.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut off after final disposition of the case.
Total Retention: 5 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Cut off after final disposition of the case; Maintain in agency for 5 years; then transfer to Tennessee State Library and Archives for permanent retention.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 187
Record Location: James K. Polk Bldg - 1st floor - Northwest File Room
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2000 to present. Note: records currently on site at DOHR that are older than 5 years will be transferred to Tennessee State Library and Archives upon PRC approval of this RDA 1098. The date range of records on site at DOHR will then, pursuant to this RDA disposition, extend only 5 years before present.
Annual Accumulation: Approx 5 cubic feet
Current Volume: 81 cubic feet
Record Value: Administrative, Historic, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies: none
Essential Record: Yes - Original
Essential Record Stored: James K. Polk Bldg - 1st floor - Northwest File Room
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation: none
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: 5 years
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Software Description:
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Backup Procedures:
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Data Migration Description:
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Contact Information
Contact Name: Vicki Milam
Job Title: Exec. Admin Asst.-2
Address 1: James K. Polk Bldg - 1st Floor
Address 2:
City: Nashville
Zip: 37243-0635
Phone: 615-741-1859
Email: vicki.milam@tn.gov
Agency: Dept. of Human Resources
Agency Head: Rebecca Hunter
Director: Steve Brown
Allotment Code: 31901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes.
Tennessee State Libary and Archives: 09-17-2015 No recommended changes.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 1098 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-01-2015 Historic value added.
RMD Director Recomendations: 09-22-2015 RDA 1098 is a request to revise an RDA. The retention period will change from ten years and permanent at TSLA to five years and permanent at TSLA. Recommend approval of request to revise RDA 1098.
Signed Form Received: 2015-09-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 1098
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
187 1098 2015-10-13 Approved
2455 1098 2018-10-30 Approved