| Worksheet ID: |
2387 |
| Record Location: |
Cordell Hull Building, Office of State and Local Finance/COT, 4th Floor 425 Fifth Ave North, Nashville, Tennessee 37243-3400 |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1978 - current |
| Annual Accumulation: |
.5 cu ft paper / 10 mg electronic |
| Current Volume: |
17 cu ft paper / .5 gb electronic |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
24 |
| Past Year: |
24 |
| 2 - 5 Years: |
24 |
| Over 5 Years:
|
24 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Fed. - Environmental Protection Agency,
TN Residents - open records,
Local Gov't Borrower's Audit Firms |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Cordell Hull Building - Office of State and Local Finance |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
40 years electronically |
| Agency Retention - Years Active: |
40 years |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
37 years (until all records recalled per disposition notes) |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
CFR Title 40 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
ECM (Electronic Content Manager) Filenet or OpenText / Windows Server 2012 |
| IT-ABC Number: |
|
| Hardware Description: |
Windows Server 2012 |
| Software Description: |
Filenet and OpenText Content Server 16.2.1 |
| System Location: |
Department of Comptroller |
| Backup Procedures: |
Standard, File Level back-up services. Full backups completed weekly with daily incremental backups. |
| Disaster Recovery: |
Department of Comptroller Maintained and Supported |
| Data Migration Description: |
Department of Comptroller Maintained and Supported
|
| Metadata Description: |
Each document has an associated object name and document class indexes. |
