| Worksheet ID: |
2358 |
| Record Location: |
312 Rosa L. Parks Blvd.,
TN Tower-16th Floor; Sick Leave Bank (SLB) Office,
Nashville, TN 37243 |
| File Arrangement: |
Employee name |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1988 (the year Sick Leave Bank program was enacted) to present |
| Annual Accumulation: |
Paper: 5 cubic feet
Electronic: .2 GB |
| Current Volume: |
Paper: 10 cubic feet
Electronic: 3.0 GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
50 |
| Past Year: |
40 |
| 2 - 5 Years: |
20 |
| Over 5 Years:
|
15 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
2nd James K. Polk Building 505 DEADRICK ST NASHVILLE TN 37243; and on agency servers
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
30 years |
| Agency Retention - Years Active: |
30 years |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
P.L. 104-191 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
FileNet |
| IT-ABC Number: |
NA |
| Hardware Description: |
State database (FileNet). |
| Software Description: |
FileNet |
| System Location: |
Located on OIR server designated for use by the Department of Human Resources, 505 Deaderick St. James K. Polk Bldg. 1st Floor. |
| Backup Procedures: |
Backup procedures-Symantec Net backup every night at 6:00 pm and incremental backups 7 days a week. This process in managed by the Department of Finance and Administration within their Office of Information Resources (OIR) division. |
| Disaster Recovery: |
Disaster Recovery procedures established by the Department of Finance and Administration (F&A) under the Information Systems Council (ISC) Policy 9.00 |
| Data Migration Description: |
No current migration of data needed, but in the event, data migration will occur when support for the existing file format is deemed obsolete or when software or hardware system changes require the movement of this electronic data from a specified format to a different file format. Annual reviews of this data will be conducted by DOHR’s Records Director to ensure file formats are functional and operational. In the event migration is needed, the IT section and the Records Director will develop a solution to move data to a current file format that is appropriate to the RDA retention requirement for that specific data. This migration may include translation of the data to a current file format, conversion to an acceptable current file format to preserve the integrity of the information of the data, or movement of the data to a legacy architecture that maintains the environment where the format is considered current as long as this effort has full functional and operational support.
|
| Metadata Description: |
https://ae5.ecm.tn.gov/workplaceXT/Home Page.jsp? Contains documents relating to Sick Leave Bank records with the state of Tennessee. Date created 1996. Located on OIR server designated for use by the Department of Human Resources, 505 Deaderick St. James K. Polk Bldg. 1st Floor. |
