| Worksheet ID: |
1226 |
| Record Location: |
First Floor James K. Polk Building 505 DEADRICK ST NASHVILLE TN 37243; and on agency servers |
| File Arrangement: |
alpha, numeric, and date |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1988 (the year Sick Leave Bank program was enacted) to present |
| Annual Accumulation: |
Paper: 5 cubic feet
Electronic: .2 GB |
| Current Volume: |
Paper: 173 cubic feet
Electronic: 1.9 GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
50 |
| Past Year: |
40 |
| 2 - 5 Years: |
20 |
| Over 5 Years:
|
15 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
First Floor James K. Polk Building 505 DEADRICK ST NASHVILLE TN 37243; and on agency servers
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
Although this record series is not confidential as a whole, it does contain medical records which are subject to the Health Insurance Portability and Accountability Act (HIPAA). Public Law 104-191 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
50 years |
| Agency Retention - Years Active: |
50 years |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
P.L. 104-191 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Sick Leave Bank G, H & K drive. |
| IT-ABC Number: |
NA |
| Hardware Description: |
Internal DOHR server located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243. |
| Software Description: |
Microsoft Office Suite installed on work stations of DOHR employees. |
| System Location: |
DOHR internal server I located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243. |
| Backup Procedures: |
Backup procedures-Symantec Net backup every night at 6:00 pm and incremental backups 7 days a week. This process in managed by the Department of Finance and Administration within their Office of Information Resources (OIR) division. |
| Disaster Recovery: |
Disaster Recovery procedures established by the Department of Finance and Administration (F&A) under the Information Systems Council (ISC) Policy 9.00 |
| Data Migration Description: |
NA |
| Metadata Description: |
NA |
