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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3035
Database ID: 2237
Record Series Title: Retired: TN Foreign Language Institute Grant Records (Records series now under SW21)
Record Series Abstract: Records emanate from private grant funding sources and vary by entity. Examples include applications, financial data, letters of support by third party organizations.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: At the termination of the grant.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: (Records series now under SW21) Maintain in agency 5 years, then destroy. Retired, record series now under SW21
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2239
Record Location: 220 French Landing Dr. Suite 1-B
File Arrangement: Chronologically, and by grant
Media Format Generated: Paper
Media Format Stored: Paper
Date Range: 1986 - current
Annual Accumulation: .3 cu. ft.
Current Volume: 3 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Same
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Marlan Crawford
Job Title: Fiscal Director
Address 1: 220 French Landing Dr.
Address 2: Suite 1-B
City: Nashville
Zip: 37243
Phone: 615-741-7579
Email: marlan@tfli.org
Agency: TN Foreign Language Institute
Agency Head:
Director: Janice Rodriguez
Allotment Code: 33260
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 03-02-2017 No recommended changes.
Tennessee State Libary and Archives: 03-03-2017 No recommended changes.
Comptroller Audit Review: 2017-03-06 We have reviewed RDA 3035 from an audit standpoint. We concur with the recommendation to retire this RDA to RDA SW21.
Agency: 07-21-2017 Ok.
RMD Director Recomendations: 07-26-2017 RDA 3035 is a request to retire an RDA. The records series will now be covered by statewide RDA SW21, Grant Files, which was approved by the PRC on 9-10-2014. The retention period will remain five years and destroy. Recommend approval of request to retire RDA 3035 under RDA SW21.
Signed Form Received: 2017-07-21
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves request to retire RDA 3035.
PRC Action: RDA Retired
RDA History
ID RDA PRC Reviewed PRC Action
1227 3035 2014-02-20 Approved
2237 3035 2017-09-07 RDA Retired