Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3035
Database ID: 1227
Record Series Title: Foreign Language Institute Grant Records
Record Series Abstract: Records emanate from private grant funding sources and vary by entity. Examples include applications, financial data, letters of support by third party organizations.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: At the termination of the grant.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency 5 years, then destroy. Retired,
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1227
Record Location: 227 French Landing Suite 100
File Arrangement: Chronologically, and by grant
Media Format Generated: Paper
Media Format Stored: Paper
Date Range: 1986 - current
Annual Accumulation: .3 cu. ft.
Current Volume: 3 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Same
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Apryl Ruiz
Job Title: Office Coordinator
Address 1: 227 French Landing
Address 2: Suite 100
City: Nashville
Zip: 37228
Phone: 615-741-7579
Email: Apryl@tfli.org
Agency: TN Foreign Language Institute
Agency Head: Richard Rhoda
Director: Janice Rodriguez
Allotment Code: 33260
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-27-2013 No recommended changes.
Tennessee State Libary and Archives: 10-08-2013 No recommended changes.
Comptroller Audit Review: 2013-10-30 We have reviewed RDA 3035 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 12-27-2013 Agency agrees that no changes are needed.
RMD Director Recomendations: 01-13-2014 RDA 3035 is a request to revise an existing RDA. Retention period will change from 3 years to 5 years. Recommend approval of RDA 3035 with 5 year retention.
Signed Form Received: 2014-01-10
PRC Meeting Date: 02-20-2014
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1227 3035 2014-02-20 Approved
2237 3035 2017-09-07 RDA Retired