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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1034
Database ID: 2209
Record Series Title: APPROVED WASTEWATER PLANS AND AS-BUILT DRAWINGS
Record Series Abstract: Plans are for construction of waste water facilities for collection/treatment/discharge--sewer lines and treatment plant expansions.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are to be cut off at the end of each professional engineer stamped approval which starts construction of project.
Total Retention: 30 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at the end of each professional engineer stamped approval then maintain in agency 1 month, then convert to electronic. Destroy paper records after verification of electronic format. Legacy paper and microfilm will be stored until retention expires. Maintain electronic format 30 years in the agency, then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2212
Record Location: 11th Floor, William R. Snodgrass TN Tower, 312 Rosa L. Parks Avenue.
File Arrangement: numerical
Media Format Generated: Both
Media Format Stored: Electronic: Text
Date Range: 2006
Annual Accumulation: 15 cu. ft., 12 rolls of microfilm, 44.0 GB
Current Volume: 5 cu. ft., 28 rolls of microfilm, 183 GB
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 2
Past Year: 2
2 - 5 Years: 2
Over 5 Years: 2
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: electronic
Agency Retention: 30 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment
Contact Information
Contact Name: Shonquita Parrish
Job Title: Interim TDEC Records Officer
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: (615) 741-8894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese Benton
Allotment Code: 327.34
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 02-09-2017 No recommended changes.
Tennessee State Libary and Archives: 02-09-2017 No recommended changes.
Comptroller Audit Review: 2017-02-13 We have reviewed RDA 1034 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-16-2017 Thank you.
RMD Director Recomendations: 03-07-2017 RDA 1034 is a request to revise an RDA. The retention period will change from five years to thirty years and destroy. The format will change to electronic. Legacy microfilm will be maintained until retention expires. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1034.
Signed Form Received: 2017-03-07
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 1034.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
178 1034 2015-03-30 Approved
2209 1034 2017-03-28 Approved
2495 1034 0000-00-00 Pending
2498 1034 2019-05-22 RDA Retired