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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1034
Database ID: 178
Record Series Title: APPROVED WASTEWATER PLANS
Record Series Abstract: Plans are for construction of waste water treatment facilities with permits for collection/treatment/discharge--sewer lines and treatment plant expansions. SEWAGE TREATMENT PLANT PLANS (NORMALLY 24" X 36"), GRAVITY SEWERS EQUAL TO OR GREATER THAN 24", PUMP STATIONS OVER 1 MGD AND INVERTED SIPHONS.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are to be cut off at the end of each Engineer approval which starts construction of project.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at the end of each Engineer approval then maintain in agency 1 month, then convert to microfilm. Destroy paper records after verification of microfilm. Due to the enormous nature of the electronic file, it has been determined that microfilm is the most efficient format. Maintain microfilm format 5 years in the agency.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 178
Record Location: 11th Floor, William R. Snodgrass TN Tower, 312 Rosa L. Parks Avenue.
File Arrangement: numerical
Media Format Generated: Paper
Media Format Stored: Microform: Microfilm
Date Range: 2006
Annual Accumulation: 15 cu. ft., 12 rolls of microfilm
Current Volume: 5 cu. ft., 28 rolls of microfilm
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 2
Past Year: 2
2 - 5 Years: 2
Over 5 Years: 2
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: EnvironmentalProtection Agency (EPA)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Interim TDEC Records Officer
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: (615) 741-8894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese Benton
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-06-2014 No recommended changes
Tennessee State Libary and Archives: 02-13-2015 No recommended changes.
Comptroller Audit Review: 2014-10-07 We have reviewed RDA 1034 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 02-18-2015 Thank you
RMD Director Recomendations: 03-09-2015 RDA 1034 is a request to revise an RDA. The retention period will change from eight years to five years and the format will remain microfilm. Recommend approval of RDA 1034.
Signed Form Received: 2015-03-09
PRC Meeting Date: 03-30-2015
PRC Comments: RDA 1034 approved by the PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
178 1034 2015-03-30 Approved
2209 1034 2017-03-28 Approved
2495 1034 0000-00-00 Pending
2498 1034 2019-05-22 RDA Retired