| Worksheet ID: |
2201 |
| Record Location: |
Web based system, VETRASPEC housed in Sandusky, MI accessed through various State of Tennessee Veterans Services field offices and Appeals Division located across the state. |
| File Arrangement: |
Alpha and numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
9/2005 - current |
| Annual Accumulation: |
6 cu ft, 2GB |
| Current Volume: |
10 GB.
|
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
900 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
United States Department of Veterans Affairs |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
VetraSpec, a web-based Veterans claims management system. Veterans and their dependent information is uploaded and from that information their claim is prepared and sent to United States Dept. of Veterans Affairs(USDVA)electronically thru VetraSpec. Once the USDVA receives the claim the transmitted record becomes USDVA original record. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
38 CFR 1.500 et seq |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
38 CFR 1.500 et seq |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
VetraSpec |
| IT-ABC Number: |
|
| Hardware Description: |
DataSpec Inc. run data center under meeting specifications required by contract with US Federal Government and agency. |
| Software Description: |
Centos 06 operating system, Apache web server, MySQL Database, PHP processor |
| System Location: |
Web based system, VETRASPEC housed in Sandusky, MI accessed through various State of Tennessee Veterans Services field offices and Appeals Division located across the state. |
| Backup Procedures: |
The backups run 24x7 incrementally, and an additional, complete backup is taken once a day.. |
| Disaster Recovery: |
Disaster recovery plan as part of contract with vendor for recovery. |
| Data Migration Description: |
Vendor managed data migration plan as part of contract. |
| Metadata Description: |
social security number, first name, last name, county. |
