| Worksheet ID: |
1474 |
| Record Location: |
USDVA VETRASPEC system, accessed through various state of Tennessee Veterans Affairs field offices located across the state |
| File Arrangement: |
Alpha and numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
9/2005 - current |
| Annual Accumulation: |
6 cu ft, 2GB |
| Current Volume: |
120 cu ft of remaining paper records Electronic volume is stored on USDVA Vetraspec system, approximately 10 GB
|
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
900 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
United States Department of Veterans Administration |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
VetraSpec, system |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
38 CFR 1.500 et seq |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
1 year |
| Agency Retention - Years Inactive: |
4 years |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
38 CFR 1.500 et seq |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
VetraSpec |
| IT-ABC Number: |
|
| Hardware Description: |
The Vetraspec system is a federal system used for generating, storing, and transmitting the disability claims records to the USDVA. System was implemented around 2010. Prior records will be input into the Vetraspec system and then transmitted to the USDVA |
| Software Description: |
The Vetraspec system is a federal system used for generating, storing, and transmitting the disability claims records to the USDVA. System was implemented around 2010. Prior records will be input into the Vetraspec system and then transmitted to the USDVA |
| System Location: |
The Vetraspec system is maintained on servers governed by the federal government. Records will be maintained by the USDVA in accordance with their records retention guidelines |
| Backup Procedures: |
The Vetraspec system is maintained and monitored by the USDVA. All backup procedures are administered by the federal government |
| Disaster Recovery: |
The Vetraspec system is maintained and monitored by the USDVA. All backup procedures are administered by the federal government |
| Data Migration Description: |
Record information will be input into the Vetraspec system and transmitted to the USDVA |
| Metadata Description: |
|
