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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2488
Database ID: 2178
Record Series Title: CREDIT UNION EXAMS AND RELATED DOCUMENTS
Record Series Abstract: Documented report reflecting the safety and soundness of a credit union regulated by this division. Includes, but not limited to, Bank Secrecy Act, information technology, Safe Act information, third party relationship information, financial condition, and financial trends.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: These files are to be cut off at the end of calendar year then, maintain in agency 5 years; then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2179
Record Location: TN Dept. of Financial Institutions 312 Rosa L. Parks Avenue, TN Tower 26th floor, Nashville, TN 37243
File Arrangement: Alpha
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 2009 - current
Annual Accumulation: 4 cu. ft./ .19 GB
Current Volume: 16 cu. ft/ .74 GB
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: TCA 45-1-120(a)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: 45-1-120 (b)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: AG 0319006WF503
IT-ABC Number:
Hardware Description: VMware, STS Data Center File Server
Software Description: Adobe PDF
System Location: STS Data Center North
Backup Procedures: Daily by STS following STS established policies and procedures
Disaster Recovery: STS Network recovery following STS established policies and procedures
Data Migration Description: Migrate to VMware or ECM
Metadata Description: Credit Union name, date of exam
Contact Information
Contact Name: Shanna Brake
Job Title: RECORDS OFFICER
Address 1: 312 Rosa L. Parks Avenue
Address 2: TN Tower 26th Floor
City: NASHVILLE
Zip: 37243
Phone: 615-741-0054
Email: shanna.brake@tn.gov
Agency: Dept. of Financial Institutions
Agency Head: GREG GONZALES
Director: TINA MILLER
Allotment Code: 33600
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 10-06-2016 No recommended changes
Tennessee State Libary and Archives: 10-07-2016 No recommended changes.
Comptroller Audit Review: 2016-10-07 We have reviewed RDA 2488 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-10-2016 Agency concurs with TSLA, State Audit, and RMD.
RMD Director Recomendations: 10-10-2016 RDA 2488 is a request to revise an RDA. the retention period will remain five years and destroy. The format will remain paper/electronic. The Abstract, Electronic Records Inventory, and remainder of the Worksheet have been updated. Recommend approval of request to revise RDA 2488.
Signed Form Received: 2016-10-10
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 2488.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
923 2488 2014-02-20 Approved with Changes
2178 2488 2016-11-03 Approved