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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2823
Database ID: 2116
Record Series Title: NON-REGISTERED SITE RECORDS
Record Series Abstract: INCLUDED ARE: COMPLAINT LETTERS AND RESPONSES, RECORD OF COMPLAINTS AGAINST NON-REGISTERED SITES, INSPECTION OR SITE VISIT INFORMATION, MAPS OF LOCATION, NOTICE OF VIOLATIONS WITH FOLLOW-UP CORRESPONDENCE AND FOLLOW-UP LETTERS TO COMPLAINANT, HOUSEHOLD HAZARDOUS WASTE RECORDS AND CORRESPONDENCE.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The records are to be cut off at the end of each calendar year, maintain in agency 5 years; then destroy by state approved methods. Environmental field offices shall follow the same retention.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2118
Record Location: 312 Rosa L. Parks Ave. 14th floor
File Arrangement: County
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2009-current
Annual Accumulation: less than a cubic foot
Current Volume: 4 cubic feet.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 4
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records officer
Address 1: 312 Rosa L. Parks Ave.
Address 2: TN Tower
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Pat Flood
Allotment Code: 327.35
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 04-14-2016 No recommended changes.
Tennessee State Libary and Archives: 04-14-2016 No recommended changes.
Comptroller Audit Review: 2016-04-14 We have reviewed RDA 2823 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-18-2016 Thank you
RMD Director Recomendations: 04-29-2016 RDA 2823 is a request to revise an RDA. The retention period will remain five years and destroy and the format will remain paper. The Title is being updated to include the household hazardous records and correspondence. Recommend approval of request to revise RDA 2823. .
Signed Form Received: 2016-04-22
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 2823
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1036 2823 2015-06-23 Approved
2116 2823 2016-06-22 Approved
2266 2823 2017-09-07 Approved
2591 2823 2019-11-12 RDA Retired