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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2823
Database ID: 1036
Record Series Title: NON-REGISTERED SITE
Record Series Abstract: INCLUDED ARE: COMPLAINT LETTERS AND RESPONSES, RECORD OF COMPLAINTS AGAINST NON-REGISTERED SITES, INSPECTION OR SITE VISIT INFORMATION, MAPS OF LOCATION, NOTICE OF VIOLATIONS WITH FOLLOW-UP CORRESPONDENCE AND FOLLOW-UP LETTERS TO COMPLAINTANT.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The records are to be cut off at the end of each calendar year, maintain in agency 5 years; then destroy by state approved methods. Environmental field offices shall follow the same retention.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1036
Record Location: 312 Rosa L. Parks Ave. 14th floor
File Arrangement: County
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2009-current
Annual Accumulation: less than a cubic foot
Current Volume: 4 cubic feet.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 4
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records officer
Address 1: 312 Rosa L. Parks Ave.
Address 2: TN Tower
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Pat Flood
Allotment Code: 327.35
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-14-2015 No recommended changes.
Tennessee State Libary and Archives: 05-14-2015 No recommended changes.
Comptroller Audit Review: 2015-05-14 We have reviewed RDA 2823 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-15-2015 Thank you
RMD Director Recomendations: 06-06-2015 RDA 2823 is a request to revise an RDA. The retention period will be five years and destroy and the format will remain paper. Recommend approval of RDA 2823.
Signed Form Received: 2015-05-29
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 2823.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1036 2823 2015-06-23 Approved
2116 2823 2016-06-22 Approved
2266 2823 2017-09-07 Approved
2591 2823 2019-11-12 RDA Retired