| Worksheet ID: |
1932 |
| Record Location: |
312 ROSA PARKS BLVD, 27th Floor,TN Tower
NASHVILLE TN 37243 |
| File Arrangement: |
alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2003 - CURRENT |
| Annual Accumulation: |
8 CU. FT., .2 GIG |
| Current Volume: |
30 CU. FT., 1.3017578125 GIG |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
7 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
|
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 4-3-730 b,c,e,f |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
T.C.A. 4-3-730 (b)(c) (e) & (f) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Microsoft Server Active directory file Share Structure |
| IT-ABC Number: |
|
| Hardware Description: |
Server Name AG0319005wf524 Microsoft Window Server Active Directory File Share Structure |
| Software Description: |
Microsoft Word, pdf |
| System Location: |
Microsoft Window Active Directory File Server located at the State of TN Data Center |
| Backup Procedures: |
Nightly incremental backup, weekly full back up on Friday night, monthly full back up on last Friday of the month. Magnetic tape and the tapes are stored off-site at Iron Mountain back up storage facility. |
| Disaster Recovery: |
If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server. |
| Data Migration Description: |
All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions. |
| Metadata Description: |
978 MB-PDF; 355 MB-Word Doc |
