Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3043
Database ID: 1234
Record Series Title: Business Development Project Files
Record Series Abstract: Company investments figures & employment Project Overview Forms, TN Tax Incentive Figures, TN infrastructure Figures, TN training Figures, DLWFD Incentive Figures, TVA Incentive figures, Local community incentive and Pilot figures
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Calendar Year of Project Completion
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are to be kept in original paper format in agency for ten years. They are to be available for audit and research purposes during this time. When retention period has expired the records are to be destroyed by State approved method
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1234
Record Location: 312 ROSA PARKS BLVD, 27th Floor,TN Tower NASHVILLE TN 37243
File Arrangement: alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2003 - CURRENT
Annual Accumulation: 8 CU. FT.
Current Volume: 30 CU. FT.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 7
2 - 5 Years: 5
Over 5 Years: 5
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: Agency shall obey confidentiality of records as specified in T.C.A. 4-3-730 (b)(c)(e) & (f)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 4-3-730 (b)(c) (e) & (f)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Kathy Diane Jenkins
Job Title: Records Officer
Address 1: 312 Rosa L Parks Avenue
Address 2: 23rd Floor, Tn Tower
City: Nashville
Zip: 37243
Phone: 615/532-1712
Email: kathy.jenkins@tn.gov
Agency: Dept. of Economic and Community Development
Agency Head: Bill Hagerty
Director: Kingsley Brock
Allotment Code: 33002
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-22-2013 File Cut Off conflicts with Disposition Notes. Disposition Notes do not describe record disposition. Legal citation must be provided for confidential records.
Tennessee State Libary and Archives: 08-27-2013 TSLA concurs with RMD comments.
Comptroller Audit Review: 2013-09-10 We have reviewed RDA 3043 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-25-2013 Cut off date should read that records are to be destroyed 10 years after the project is completed. Records are kept in agency in original format for 10 years after project has been completed for research purposes, then destroyed.
RMD Director Recomendations: 11-03-2013 RDA 3043 is a request to revise an existing RDA. Retention period will remain 10 years. Recommend approval with the following changes: Cut Off: Calendar Year of Project Completion Disposition Notes: Records are to be kept in original paper format in agency for ten years. They are to be available for audit and research purposes during this time. When retention period has expired the records are to be destroyed by State approved method. Confidential Legal Citation: Agency shall obey confidentiality of records as specified in T.C.A. 4-3-730 (b)(c) (e) & (f)
Signed Form Received: 2013-09-30
PRC Meeting Date: 11-20-2013
PRC Comments: Approved with the following changes: Cut Off: Calendar Year of Project Completion Disposition Notes: Records are to be kept in original paper format in agency for ten years. They are to be available for audit and research purposes during this time. When retention period has expired the records are to be destroyed by State approved method. Confidential Legal Citation: Agency shall obey confidentiality of records as specified in T.C.A. 4-3-730 (b)(c) (e) & (f)
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
1234 3043 2013-11-20 Approved with Changes
1956 3043 2014-12-02 Approved