Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11001
Database ID: 1873
Record Series Title: Education Complaints
Record Series Abstract: Documents related to complaints investigated by the TDOE, including but not limited to complaint forms, letter of findings and correspondence.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: closing of complaint investigation
Total Retention: 3 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at closing of complaint investigation, maintain in agency for 1 year, then transfer to SRC and hold 2 years, then destory.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1858
Record Location: 710 James Robertson Parkway
File Arrangement: alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 4/10/2008 - current
Annual Accumulation: 3 cu. ft
Current Volume: 10 cu. ft
Record Value: Administrative, Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 80
Past Year: 70
2 - 5 Years: 45
Over 5 Years: 20
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Department of Education
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 3 years
Agency Retention - Years Active: 1 year
Agency Retention - Years Inactive:
Records Center Retention Period: 2 years
Final Disposition after Retention Expires: Destroy
Legal Citation: 34 CFR 80.42
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Nell Polk
Job Title: Records Officer
Address 1: 710 James Robertson Pwky
Address 2:
City: Nashville
Zip: 37243
Phone: 532-1681
Email: nell.polk@tn.gov
Agency: Dept. of Education
Agency Head: Patrick Smith
Director:
Allotment Code: 331.00
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-13-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-13-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-13 Approved prior to RDA web application implementation.
Agency: 03-13-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-13-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-03-13
PRC Meeting Date: 03-13-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1873 11001 2013-03-13 Approved
2023 11001 2016-06-22 Approved