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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 170
Database ID: 11
Record Series Title: Regional Library System Records
Record Series Abstract: Each of the 9 regional libraries will collect from their member public libraries records to include: library service agreements, maintenance of effort documents, annual and quarterly reports, public library board minutes, and public library history files.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Records will be retained in each regional library permanently or may be transferred to TSLA as needed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 11
Record Location: 1) Buffalo River Regional Library, 230 E. James Campbell Blvd., Ste. 108, Columbia, TN 38401 2) Clinch River Regional Library, 130 N. Main St., Ste. 2, Clinton, TN 37716 3) Falling Water River Regional Library, 208 Minnear St., Cookeville, TN 38501 4) Hatchie River Regional Library, 63 Executive Dr., Jackson, TN 38305 5) Holston River Regional Library, 2700 S. Roan St., Ste. 435, Johnson City, TN 37601 6) Obion River Regional Library, 542 N. Lindell, Martin, TN 38237 7) Ocoee River Regional Library, 718 George St. N.W., Athens, TN 37303 8) Red River Regional Library, 1753 Alpine Dr., Ste. A, Clarksville, TN 37041 9) Stones River Regional Library, 2118 E. Main St., Murfreesboro, TN 37130 10) TSLA, 403 7th Ave. N., Nashville, TN 37243
File Arrangement: By record type
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1937-current
Annual Accumulation: ca. 9 cubic feet (all locations)
Current Volume: ca. 144 cubic feet (all locations)
Record Value: Administrative, Historic, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 270
Past Year: 324
2 - 5 Years: 324
Over 5 Years: 108
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanently
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Cathi Carmack
Job Title: Director, Archival Technical Services
Address 1: Tennessee State Library & Archives
Address 2: 403 7th Ave. N.
City: Nashville
Zip: 37243
Phone: 615-253-3468
Email: cathi.carmack@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Chuck Sherrill
Allotment Code: 30505
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 11-12-2015 No recommended changes.
Tennessee State Libary and Archives: 11-12-2015 No recommended changes.
Comptroller Audit Review: 2015-11-30 We have reviewed RDA 170 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-08-2016 Thank you.
RMD Director Recomendations: 02-08-2016 RDA 170 is a request to revise an RDA. The Abstract, Disposition and worksheet have been updated. The retention period will remain permanent and the format will remain paper. Recommend approval of request to revise RDA 170.
Signed Form Received: 2016-02-08
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 170.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
10 170 0000-00-00 Pending
11 170 2016-02-25 Approved