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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2499
Database ID: 933
Record Series Title: SOLID WASTE ENFORCEMENT
Record Series Abstract: DOCUMENTATION REGARDING SOLID WASTE ENFORCEMENT ACTIONS INCLUDING; INSPECTION REPORTS, ORDERS, APPEALS, PENALTY SHEETS, DEEDS, PERMITS, ENFORCEMENT REQUESTS, GENERAL CORRESPONDENCE, ENFORCEMENT ACTIVITY LOG, ATTENDANCE LOG, COST LOG, RECEIPTS FOR ETC
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After post closure care
Total Retention: 5 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off after post closure care;maintain in agency for 5 years; microfilm the paper documents then destroy paper by state approved methods after verification of microfilm. Transfer microfilm to the state records center and maintain microfilm permanently.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 933
Record Location: 14th Floor TN Tower
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: PAPER/MICROFILM
Date Range: 2010-2015
Annual Accumulation: 3 cubic feet, 2 rolls of microfilm
Current Volume: 7.5 cubic feet, 7 rolls of microfilm
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 3
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State:
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires:
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 10th Floor TN Tower
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert. J. Martineau, Jr.
Director: Patrick Flood
Allotment Code: 327.35
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-25-2015 No recommended changes.
Tennessee State Libary and Archives: 06-25-2015 No recommended changes.
Comptroller Audit Review: 2015-06-29 We have reviewed RDA 2499 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-30-2015 Thank you
RMD Director Recomendations: 09-16-2015 RDA 2499 is a request to revise an RDA. The retention period will change from fifty and destroy to permanent. The format will remain paper/film. Recommend approval of request to revise RDA 2499.
Signed Form Received: 2015-07-09
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2499
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
933 2499 2015-10-13 Approved
2273 2499 2017-09-07 Approved
2574 2499 0000-00-00 Pending