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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2499
Database ID: 2574
Record Series Title: SOLID WASTE ENFORCEMENT
Record Series Abstract: DOCUMENTATION REGARDING SOLID WASTE ENFORCEMENT ACTIONS INCLUDING; INSPECTION REPORTS, ORDERS, APPEALS, PENALTY SHEETS, DEEDS, PERMITS, ENFORCEMENT REQUESTS, GENERAL CORRESPONDENCE, ENFORCEMENT ACTIVITY LOG, ATTENDANCE LOG, COST LOG, RECEIPTS, ETC.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After post closure care
Total Retention: 5 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off after post closure care. The records will be maintained in agency for 5 years. Paper will be converted into electronic format. Paper will be destroyed after verification of electronic documents is completed. Previously microfilmed records will be stored permanently. Electronic records will be stored permanently in agency.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2771
Record Location: 14th Floor TN Tower
File Arrangement: Alphabetical
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 2010-current
Annual Accumulation: 3 cubic feet, 2 rolls of microfilm, 1GB
Current Volume: 7.5 cubic feet, 7 rolls of microfilm, 1GB
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 3
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State:
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type: Electronic
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires:
Legal Citation: HAZARDOUS WASTE MANAGEMENT RULE 1200 1-11-01.09
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment.
Contact Information
Contact Name: Cordrea Nance
Job Title: TDEC Records Officer
Address 1: 10th Floor TN Tower
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 6155320347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: David Salyers
Director: Patrick Flood
Allotment Code: 327.35
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 00-00-0000
Tennessee State Libary and Archives: 00-00-0000
Comptroller Audit Review: 0000-00-00
Agency: 00-00-0000
RMD Director Recomendations: 00-00-0000
Signed Form Received: 0000-00-00
PRC Meeting Date: 00-00-0000
PRC Comments:
PRC Action: Pending
RDA History
ID RDA PRC Reviewed PRC Action
933 2499 2015-10-13 Approved
2273 2499 2017-09-07 Approved
2574 2499 0000-00-00 Pending