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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3078
Database ID: 2576
Record Series Title: Lead Based Paint and Asbestos Accreditation Program Records
Record Series Abstract: Records pertaining to certification of persons performing lead based paint abatement/removal and asbestos abatement, Application to conduct lead based paint activties-individuals CN-1297, Application for a firm to conduct Asbestos Abatement activities, CN-1300, Accreditation application for asbestos training providers, CN-1297, CN-1298, CN-1328, CN-1329, CN-1301, CN-1304, CN-1497 as it pertains to this division, asbestos activities summary work sheet and any related correspondence.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut off at end of accreditation period
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The records are to be cut off at the end of the accreditation period, paper records will be converted to electronic format. Paper records will be destroyed upon verification of electronic records,maintain in agency for 5 years, then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2773
Record Location: 14th Floor, TN Tower 312 Rosa L. Parks Ave.
File Arrangement: Alpha
Media Format Generated: Both
Media Format Stored: Electronic: Text
Date Range: 2009 - current
Annual Accumulation: 5 cu. ft.,5 GB
Current Volume: 15 cu. ft., 5 GB
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 100
Past Year: 100
2 - 5 Years: 5
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA: 68-131-402; CFR: 40CFR CH.1 PT. 745.226; TN LEAD BASED PAINT ABATEMENT RULES: CHAPTER 1200-1-18-.01(G)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment.
Contact Information
Contact Name: Cordrea Nance
Job Title: TDEC Records Officer
Address 1: 10th floor TN Tower
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 6155320347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: David Salyers
Director: Patrick Flood
Allotment Code: 327.35
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 09-05-2019 No recommended changes.
Tennessee State Libary and Archives: 09-23-2019 No recommended changes.
Comptroller Audit Review: 2019-09-05 We have reviewed RDA 3078 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-24-2019 Thank you.
RMD Director Recomendations: 10-02-2019 RDA 3078 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 3078.
Signed Form Received: 2019-10-01
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 3078.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1268 3078 2015-06-23 Approved
2272 3078 2017-09-07 Approved
2576 3078 2019-11-12 Approved