Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3078
Database ID: 1268
Record Series Title: Lead Based Paint and Asbestos Accreditation Program Records
Record Series Abstract: Records pertaining to certification of persons performing lead based paint abatement/removal and asbestos abatement, Application to conduct lead based paint activties-individuals CN-1297, Application for a firm to conduct Asbestos Abatement activities, CN-1300, Accreditation application for asbestos training providers,CN-1297, CN-1298, CN-1328, CN-1329, CN-1301, CN-1304, asbestos activities summary work sheet and any related correspondence.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut off at end of accreditation period
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The records are to be cut off at the end of the accreditation period, maintain in agency for 5 years, then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1268
Record Location: 14th Floor, TN Tower 312 Rosa L. Parks Ave., Nashville, TN
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2009 - current
Annual Accumulation: 5 cu. ft.
Current Volume: 15 cu. ft.
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 100
Past Year: 100
2 - 5 Years: 5
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA), Housing and Urban Development Agency (HUD)
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0 years
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA: 68-131-402; CFR: 40CFR CH.1 PT. 745.226; TN LEAD BASED PAINT ABATEMENT RULES: CHAPTER 1200-1-18-.01(G)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 10th floor TN Tower
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Patrick Flood
Allotment Code: 327.35
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-14-2015 No recommended changes.
Tennessee State Libary and Archives: 05-14-2015 No recommended changes.
Comptroller Audit Review: 2015-05-14 We have reviewed RDA 3078 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-15-2015 Thank you
RMD Director Recomendations: 06-06-2015 RDA 3078 is a request to revise an RDA. The retention period will increase to five years and the format will remain paper. Abstract and title have been changed to include records under RDA 3020, Asbestos Program Records. Recommend approval of RDA 3078.
Signed Form Received: 2015-05-29
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 3078.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1268 3078 2015-06-23 Approved
2272 3078 2017-09-07 Approved
2576 3078 2019-11-12 Approved