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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2781
Database ID: 999
Record Series Title: SHOW CAUSE RECORDINGS
Record Series Abstract: CASSETTE TAPES OF COMMUNICATIONS DURING SHOW CAUSE HEARINGS PENDING ENFORCEMENT ACTIONS
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When the case is closed
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off when the case is closed,maintain in agency 5 year(s) then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 999
Record Location: TN Tower 14th floor
File Arrangement: other - Chrono date
Media Format Generated: Electronic
Media Format Stored: Audio Casset Tapes
Date Range: 1980-current
Annual Accumulation: 30 cassette tapes
Current Volume: 52 cassette tapes
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Electronic
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: TN Tower, 10th floor
Address 2: 312 Rosa L. Parks Ave
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Patrick Flood
Allotment Code: 327.35
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-11-2015 No recommended changes.
Tennessee State Libary and Archives: 06-11-2015 No recommended changes.
Comptroller Audit Review: 2015-06-11 We have reviewed RDA 2781 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-16-2015 Thank you
RMD Director Recomendations: 09-16-2015 RDA 2781 is a request to revise an RDA. The retention period will remain five years and the format will remain audio cassette. Recommend approval of request to revise RDA 2781.
Signed Form Received: 2015-06-24
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2781.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
999 2781 2015-10-13 Approved
2575 2781 2019-11-12 Approved