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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2560
Database ID: 981
Record Series Title: Historic properties review, compliance, and inventory records
Record Series Abstract: Documents includes copies of: thc national register of historic places certificate (cn-0559) certificate of merit (cn-0627) thc certificate of merit awards application (cn-1362). State Historic Preservation Office (shpo) and agency compliance with section 106 of National Historical Preservation Act (nhpa).
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH PROJECT.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at the end of each project, maintained in agency for 5 years, then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 981
Record Location: 2941 Lebanon Road, Cloverbottom Mansion, Nashville,TN.
File Arrangement: county/project
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2010--current
Annual Accumulation: 27 cubic feet
Current Volume: 60 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 5
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: National Historic Places, National Park Service, State agencies
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer-TDEC
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615 741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J.Martineau, Jr.
Director: E. Patrick McIntryre, Jr.
Allotment Code: 327.04
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes. Any awards and certificates are honorary agency does not keep records. All records are sent to citizen and National Historic Preservation. Agency keeps checklist of compliance.
Tennessee State Libary and Archives: 09-17-2015 TSLA concurs with RMD comments.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 2560 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-18-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 2560 is a request to revise an RDA. The retention period will change from two years to five years. The format will be paper. Recommend approval of request to revise RDA 2560.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2560.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
981 2560 2015-10-13 Approved
2432 2560 2018-10-30 Approved