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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2558
Database ID: 979
Record Series Title: Natchez Trace Parkway Records
Record Series Abstract: Natchez Trace 19167-260204;TRACT FILES, DAVIDSON COUNTY SECTION 1A LEWIS COUNTY I-E-1, WILLIAMSON COUNTY, 94080-2604-04.
Record Series Active: No
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF WHEN PROJECT CLOSES. Project closed in 1998.
Total Retention: 15 Years 0 Months
Retention End Action: Permanent
Disposition Notes: THE FILES ARE TO BE CUT OFF WHEN PROJECT CLOSES, THEN TRANSFER TO STATE RECORDS CENTER;HOLD fifteen(15) YEARS; THEN tranfer to TSLA. OTHER: UPON VERIFICATION OF MICROFILM, HARDCOPY MAY BE DESTROYED.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 979
Record Location: James K. Polk Bld. 505 Deaderick St Nashville
File Arrangement: Alpha Numeric
Media Format Generated: Paper
Media Format Stored: Paper/Film
Date Range: 1937 to 1998
Annual Accumulation: 1 Cu Ft
Current Volume: 25 Cu Ft.
Record Value: Administrative, Fiscal, Historic, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: U.S. Department of Transportation
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: Records are confidential until the completion of property acquisition as per 49 CFR 24.9.
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 15 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive: 10 years
Records Center Retention Period: 0
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation: 49 CFR 24.9
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joe Shaw
Job Title: Records Coordinator
Address 1: Suite 600
Address 2: James K. Polk Bldg
City: Nashville
Zip: 37243
Phone: 615-741-2891
Email: joe.Shaw@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Jeff Hoge
Allotment Code: 403.40
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-16-2013 No recommended changes.
Tennessee State Libary and Archives: 09-17-2013 No recommended changes.
Comptroller Audit Review: 2013-10-30 We have reviewed RDA 2558 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 11-01-2013 No change recommendations. TDOT concurs with RMD, TSLA, and Audit
RMD Director Recomendations: 11-05-2013 RDA 2558 is a request to revise an existing RDA. Retention period remains permanent with the transfer to Library and Archives after 15 years. Recommend approval of RDA 2558.
Signed Form Received: 2013-11-04
PRC Meeting Date: 11-20-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
979 2558 2013-11-20 Approved
2615 2558 0000-00-00 Pending