Tennessee Department of State: RDA Application

Tennessee Secretary of State Tre Hargett

Records Management Division

RDA

RDA Management System

RDA Details

RDA

RDA:	2517
Database ID:	949
Record Series Title:	Claims Commission Case Files
Record Series Abstract:	Records consist of case files for regular docket, small docket, and criminal injury claims. Documents include Notices of Appeal, Notices of Transfer, petitions, formal complaints, answers of defendants, motions, discovery, briefs, exhibits, depositions, and orders.
Record Series Active:	Yes
Cut Off at End of:	Other
If Other, Explain:	Records are cut off from the closure of claim.
Total Retention:	30 Years 0 Months
Retention End Action:	Destroy
Disposition Notes:	All records are scanned and verified for accuracy; paper copies are maintained on site for 6 months and destroyed after verification of electronic record. Electronic records are maintained for 30 years after cut off, and then destroyed by state approved methods.
View Signed Form:	Form Not Received

Worksheet

Worksheet ID:

949

Record Location:

Andrew Jackson Building, 13th floor

File Arrangement:

alpha and numeric

Media Format Generated:

Paper

Media Format Stored:

Electronic/Film

Date Range:

1998 to current

Annual Accumulation:

.1 Gigabyte electronic

Current Volume:

1 Gigabyte electronic

Record Value:

Administrative, Fiscal, Legal

Audit Requirements:

State

Reference Frequency:

Current Year per Month:	30
Past Year:	0
2 - 5 Years:	0
Over 5 Years:	0

Data Update Frequency:

Daily

Information Shared Outside of State:

If Shared, List Agencies:

Essential Record:

Yes - Original

Essential Record Stored:

Claims Commission Clerk\'s Office houses the essential record in agency; Commissioners may hold copies at their divisional offices

Essential Record Media Type:

Electronic

Confidential:

Yes

Confidential Legal Citation:

TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions); TCA 10-7-504(k) (Criminal Injuries Compensation)

Media Recommendation:

Current Format

Media Recommendation Other:

Agency Retention:

30 years

Agency Retention - Years Active:

30 years

Agency Retention - Years Inactive:

0 years

Records Center Retention Period:

N/A

Final Disposition after Retention Expires:

Destroy

Legal Citation:

N/A

Record Sample:

No Sample

Legal Documentation:

No Legal Documentation

Electronic Records Plan Inventory

System Name:

TrialWorks

IT-ABC Number:

Hardware Description: