| Worksheet ID: |
934 |
| Record Location: |
Agency Server Cordell Hull Building |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1998 - CURRENT |
| Annual Accumulation: |
250 mb, 1-2 cu. ft. paper |
| Current Volume: |
1 gb, 77 cu. ft. paper |
| Record Value: |
Administrative, Fiscal, Historic, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
5 |
| 2 - 5 Years: |
2 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Federal Audit Clearinghouse |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Original records are stored in both paper (State Audit and Investigations)and electronic (State Audit and Local Government Audit). Electronic records are stored on agency servers. Paper records are stored in agency. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
The audit index will show the most recent 10 years and a search feature will be available for historical purposes where you can search for reports older than 10 years. TSLA will receive pdf versions for permanent retention. For State Audit and Investigations, one hard copy published report is stored in agency. |
| Agency Retention - Years Active: |
1 |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Transfer to TSLA |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
agency network servers IGO2WW52 |
| IT-ABC Number: |
|
| Hardware Description: |
shared folder (CIFS) on our EMC VNX (like a SAN/NAS) |
| Software Description: |
Stored on file servers with appropriate folders. |
| System Location: |
Cordell Hull Building |
| Backup Procedures: |
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain), as well as nightly replication of the database to the COT DR site. |
| Disaster Recovery: |
The recovery goal for File Storage Servers - 8 hours. |
| Data Migration Description: |
Data stored on File Servers with appropriate document extension. |
| Metadata Description: |
Each document has associate metadata fields captured (property size, related dates, related people)Word, Excel, PDF, documents |
