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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 777
Database ID: 93
Record Series Title: Petroleum Tax Information
Record Series Abstract: Monthly reports used in Department of Revenue allocation processes by the Financial Control Division including, Monthly gasoline Tax and Inspection Fee Records, Monthly Aviation Gasoline Records, Monthly Crude Oil Records, Monthly Sellers and Importer-User Fuel Tax Records, Monthly limited users Fuel Tax Records, Monthly Railroad Records, Monthly Carrier Records.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are to be cut off by the end of the calendar year and maintained in agency. The files will then be destroyed by state-approved methods after five years.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 93
Record Location: 500 Deaderick Street, Andrew Jackson Bldg.
File Arrangement: Chronological
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1979 - Current
Annual Accumulation: 1.8 cu. ft.
Current Volume: 9 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State:
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 500 Deaderick Street, Andrew Jackson Bldg.
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: TCA 67-5-402
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 Years 0 Months
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 67-5-402
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Caroline D Lansdell
Job Title: Revenue Processing Assistant Director Revenue Records Officer
Address 1: 500 Deaderick Street
Address 2:
City: Nashville
Zip: 37242
Phone: 615-253-0099
Email: caroline.lansdell@tn.gov
Agency: Dept. of Revenue
Agency Head: David Gerregano
Director: Yvonne Holbert
Allotment Code: 34701
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-22-2018 Disposition does not match worksheet. 3/29/18 Update: Agency agreed with disposition change, records are currently only being generated and maintained in paper. RDA will be updated once generated and maintained in electronic.
Tennessee State Libary and Archives: 03-26-2018 TSLA concurs in RMD comment.
Comptroller Audit Review: 2018-03-22 We have reviewed RDA 777 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-02-2018 Agency concurs.
RMD Director Recomendations: 04-03-2018 RDA 777 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 777.
Signed Form Received: 2018-04-03
PRC Meeting Date: 04-25-2018
PRC Comments: PRC approves RDA 777.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
93 777 2018-04-25 Approved